Turn inbound leads into booked appointments — automatically.
Sunflower Ranch builds done-for-you lead response + follow-up + booking systems for Utah real estate teams and brokerages in as little as 72 hours — so leads stop going cold and your calendar stays full.
- ✓Under-60-second lead response (web forms, inbound calls, missed calls)
- ✓14–21 day follow-up (text + email + reminders) with guardrails
- ✓Booking + simple tracking so you can measure what’s working
What Sunflower Ranch builds for your team
Three focused ways to plug AI into your lead flow without drowning in tools, prompts, or “yet another dashboard.”
Lead Response + Booking System
A done-for-you system that captures, responds, follows up, and routes qualified leads to booking.
- Speed-to-lead automations (forms, missed calls, inquiries)
- 14–21 day follow-up cadence (text + email) with guardrails
- Booking + simple pipeline tracking
- Hot-lead alerts + daily digest so nothing slips
Listing Content Engine
Turn one listing or neighborhood insight into a week of marketing — without sacrificing your voice.
- Listing → social/email workflow
- Templates for consistent brand tone
- Optional review + referral follow-up sequences
- Low-lift system your team can actually use
Support Retainer
Ongoing iteration and maintenance so your automations evolve with your business instead of breaking silently.
- Monthly tweaks & new workflows
- Priority support for critical systems
- Quarterly lead-flow audit + optimization plan
- Documentation and change log
The 72-Hour Build Process
Fast doesn’t mean sloppy. We move quickly and protect your brand, your clients, and your operations.
Map your lead flow
We map lead sources, tools, handoffs, and constraints — then pick 2–3 high-leverage workflows to build first.
60–90 minute sessionRules + routing
You get a clear diagram: triggers, follow-up cadence, routing rules, and “human override” safeguards.
Approved before buildInstall the system
We implement workflows, connect tools, and embed AI where it adds signal — not chaos.
Target: 72 hoursMake it usable
We test real scenarios, refine messaging, and ship with lightweight training so your team actually uses it.
Walkthrough videosCommon questions from broker-owners & teams
If you’re thinking “AI sounds messy,” you’re not wrong — unless it’s installed with rules, tracking, and clear ownership.
Will this replace my CRM?
No. We typically plug into what you already use and make lead response + follow-up consistent. If you need a lightweight pipeline, we can add one.
What if I don’t want AI sending weird messages?
We use guardrails. You approve the copy, we define “human takeover” triggers, and we keep messages simple and professional.
Does this work for solo agents?
Yes — especially if you’re missing calls or you can’t consistently follow up. Teams and brokerages benefit most because routing and ownership are clearer.
What do you need from me to start?
Lead sources, where leads currently land, who owns what, and your preferred follow-up tone. Then we build a clear blueprint and ship.
Book your Lead Response Audit
Share a bit about your team and lead sources. You’ll get a short Loom-style audit video showing where leads are leaking and the fastest wins to fix it.